People operations · Tanzania

Overview

Active employees—In your employee register

Currently on leave—Approved absence today

Leave to review—Awaiting manager decision

Documents expiring—Within the next 30 days

Employee registerUpload the employee details and NBC account workbooks. Existing records are matched by NIDA, TIN or employee name.

EMPLOYEE	ROLE	DEPOT	STATUS

Operational remindersItems needing attention

Getting startedSet up your company records to begin

01 · Build your registerAdd employees

02 · Track readinessLog documents

03 · Organise peopleReview leave

Your people

Employees

Manage employee details, contact numbers, office and employment records.

Employee register

EMPLOYEE	ROLE / DEPARTMENT	OFFICE	NSSF	TIN	DRIVING LICENCE	VALID UNTIL	PHONE	SECOND PHONE	HIRE DATE	FILES	STATUS

Availability

Leave management

Record leave and review requests across the depots.

Pending decisions—Review and update status

Approved requests—In the current register

Leave typesAnnual · SickPlus parental, family and unpaid

CoverageDepot basedUse employee and depot notes

Leave requests

EMPLOYEE	TYPE	DATES	DAYS	REASON	STATUS	ACTION

Staff readiness

Driver Details and Staff Documents

Track driving licences, passports, employment contracts, disciplinary records, guarantors, and validity dates.

Tracked records—Across employee records

Expiring in 30 days—Check renewals and validity

Past expiry—Confirm current status

Employee recordsCredentials · CasesContracts and guarantors too

Driver Details and Staff Documents

EMPLOYEE	RECORD TYPE	LICENCE / PASSPORT / CONTRACT NO.	ISSUED / EFFECTIVE	VALID UNTIL	INCIDENT DATE	DISCIPLINARY DETAILS	GUARANTOR	GUARANTOR PHONE	STATUS	ACTION

Build your team

Recruitment

Track vacancies and candidates for transport operations. Attach and download recruitment documents.

VacanciesOpen roles by depot and department

POSITION	DEPOT	OPENINGS	STATUS	DOCUMENTS	ACTION

CandidatesApplicants linked to a vacancy

NAME	VACANCY	STAGE	DOCUMENTS	ACTION

Payroll records

Payroll

Prepare monthly employee pay details and track payroll periods in TZS.

Payroll periodsMonthly summary and approval tracking

PERIOD	PAY DATE	EMPLOYEES	GROSS (TZS)	DEDUCTIONS (TZS)	STATUS	ACTION

Employee payroll detailsSalary, allowances, PAYE, deductions and employer costs from the payroll workbook

Gross salaryTZS 0

PAYETZS 0

Net payTZS 0

Employer costTZS 0

EMPLOYEE	TYPE	BASIC	HOUSING	TRANSPORT	OTHER CASH	BENEFITS IN KIND	GROSS EXCL. BENEFITS	EMPLOYEE NSSF	TAXABLE PAY	PAYE	NET PAY	EMPLOYER NSSF	WCF	SDL	COST TO COMPANY	ACTION

PayslipsGenerate employee payslips from saved payroll records for the selected month.

EMPLOYEE	EMPLOYEE NO.	PAY PERIOD	GROSS CASH	DEDUCTIONS	NET PAY	DOWNLOAD

The calculations follow the attached workbook: gross salary excludes benefits in kind, PAYE is entered by payroll staff, employee NSSF is calculated on gross salary, taxable pay is basic salary less employee NSSF, and employer charges use basic salary. Contribution rates default to the workbook values and can be changed per employee record. Confirm the applicable wage bases, exemptions and current rules for each payroll period before processing payments or statutory filings.

Accountability

Activity log

Review employee record creation, edits, imports, account changes, and deletions.

User access and accountsCreate accounts, choose what each user can view or change, and block or restore access. Admin always has full access.

USERNAME	ROLE	ACCESS	STATUS	ACTION

TIME	USER	ACTION	RECORD	DETAIL